Job Description

Position : Property Management Coordinator

Work Hours (Client) : Monday–Friday, 8:00 AM–5:00 PM CST

Holidays : TBD

Pay Range : $2500 - $3000 USD/month (varies based on skill set and experience level)

Location of Search : Latin America

Work Location : REMOTE

Company/Client Overview:

We manage retail real estate with systems, speed, and service. We believe the future of property management is lean, tech-enabled, and proactive—not reactive. Our team runs fast, expects excellence, and deeply values ownership. If that sounds like your style, you’ll fit right in.

Do you love keeping things organized, following up on open tasks, and turning chaos into clean checklists? Are you the kind of person who catches what others miss—whether it’s an expired insurance cert, a missed rent escalation, or a maintenance item that slipped through the cracks? If so, you might be the Assistant Property Manager Coordinator we’ve been waiting for. 

We manage a fast-growing portfolio of retail shopping centers across the U.S. We’re looking for a remote operator to support our Property Management team behind the scenes. This role is perfect for someone who thrives in a process-driven environment and wants to help run professional, efficient properties—without ever stepping foot on-site. 

You’ll be the steady hand keeping vendors, tenants, leases, and property data in sync. You’re not a “task doer”—you’re a system builder, deadline tracker, and trusted team player.

Duties and Responsibilities:

• Assist the lead Property Manager in managing day-to-day operations for a portfolio of 10–30 commercial properties 
• Communicate with tenants about signage, repairs, trash service, parking, compliance issues, etc. 
• Coordinate with vendors and the Maintenance Coordinator to dispatch work orders and confirm completion
• Input lease data and tenant changes into Rent Manager, including rent escalations, renewals, and lease abstracts
• Track COIs, lease expirations, rent increases, and critical dates
• Prepare and update reports: rent rolls, open WOs, vendor lists, tenant logs 
• Support CAM reconciliations and budget prep by organizing docs, contracts, and expense logs
• Set up new properties and tenants in the system 
• Ensure files, leases, invoices, and communication logs are clean, current, and organized
• Flag capital needs, deferred maintenance, or lease violations to the PM 
• Handle utility setups, vendor onboarding, and basic compliance filings

Minimum Requirements:

Language requirement: Excellent English and Spanish Communication Skills

Education: Bachelor's Degree (ideally)

Experience: 3+ years of related experience 

Industry: commercial property (required)

YOU’LL SUCCEED HERE IF YOU:

• Have experience supporting commercial property management, especially retail 
• Are fluent in Rent Manager (required), Google Drive, Excel, and modern project tools (ClickUp, Asana, or similar) 
• Thrive in a remote, self-managed environment with clear outcomes and deadlines
• Communicate clearly and professionally via email, Slack, and Zoom 
• Don’t just follow SOPs—you improve them 
• Are dependable, detail-obsessed, and always two steps ahead 
• Have high-speed internet and a distraction-free workspace 
• Are available Monday–Friday, 8:00 AM–5:00 PM CST
• Must hae managed at least 5 retail shopping centres

BONUS POINTS:

• You've supported a Property Manager or worked as an Assistant PM for retail centers 
• You’re familiar with CAM reconciliation, triple-net leases, or NNN financials 
• You’ve built trackers, checklists, or dashboards to improve team efficiency 
• Experience with Property Meld, Zego, AvidXchange, or similar tools 
• Fluent in Spanish (written & spoken)

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